Please read the information below if you are presenting at the 2020 Annual Meetings.
Unitarian Meetings Presentations
If you are presenting a lecture, report or workshop at the Unitarian Meetings, we hope you will find the following information useful. We have written this guide to try and prevent problems occurring and to keep improving the standard of all sessions.
Facilities in the rooms
The rooms we have hired are equipped with data projector systems where you can either plug in a laptop or a flash drive into the laptop that is in the room. If you wish to use Apple equipment, you will need to bring your own adaptor.
We would like your presentation in advance and will load it onto the laptop (or you can plug a laptop to a VGA / HDMI cable). Even if you are planning to use your own laptop, it is sensible to send a copy of your presentation to us in advance so that we have a copy on-site in case it is accidentally forgotten or corrupted on the day. We may also be able to check the file in advance to see whether it runs correctly. If your presentation includes music, please ensure the music is correctly incorporated into the presentation.
Microphones are provided in the rooms – please use them. These feed into the loop system and therefore allow people with hearing difficulties to experience the event.
Please send your files directly to Andrew Mason (AMason@unitarian.org.uk) at Essex Hall by Monday 2 March 2020.
A PowerPoint Template (PPT), which you may find useful, and this year’s Unitarian Meetings logos are available to download below.
The recommended font for use is ‘Arial’. Please note that using small fonts makes it difficult for people with visual difficulties.
To ensure that the standard of all sessions at the Annual Meetings is high, presenters are expected to give considerable time and energy to their planning and delivery.
If you require help in the preparation of your session, please do contact us for advice, but this needs to be before the end of February 2020.
Distressing content – Sometimes the sessions can contain content which is potentially distressing, or which could remind delegates of upsetting incidents of their own. If so, please: a) advertise this possibility in advance; b) arrange for support or counselling to be provided after the session, c) provide information on other sources of support.
Please could you help the conference run smoothly by ensuring your session finishes at the correct time – remember that the next presenters will need some set-up time. If it doesn’t, there is a knock-on effect as there is very little time between events. We know how much Unitarians like to talk, so please leave plenty of time at the end of your session for questions and comments!